MEA has appointed Sushma Swaraj Institute of Foreign Service for carrying out the third party audit in respect of the year 2022-23. Audit report received by the Mission may be perused at
https://dsscic.nic.in/question/auditor-transparency-viewing-report-pa-wise?year=2023&pa=4594&id=5
Information about the Embassy of India, Warsaw under Right to Information Act 2005
The Right to Information Act, 2005 is an important legislation to promote transparency and accountability in the functioning of public authorities of India. Any citizen of India has the right to seek information from public authorities as per the provisions of the RTI Act. The full text of the RTI Act ,2005 may be accessed at the link: RTI-Act.pdf
The contact details of the designated Central Public Information Officer (CPIO) and the First Appellate Authority (FAA) for the Embassy of India, Warsaw are as below:
Appellate Authority:
Central Public Information Officer:
Mr. Krishnendu Banerjee
First Secretary
Tel: +48-22-5400005
Email:
fspol.warsaw@mea.gov.in
It may be noted that information provided under the RTI Act is available to citizens of India only. RTI Applications should be submitted along with documentary proof of Indian Citizenship (like copy of personal particulars pages of passport). More information is available at
http://rti.gov.in.
It may also be pointed out that as per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Information Officer of the “concerned public authority”. Applicants are, therefore, advised to send their requests under the RTI Act to the Embassy only when the subject matter can reasonably be presumed to pertain to the Embassy. While section 6 (3) provides for the transfer of an application by a receiving PIO to another [concerned] PIO, this is clearly meant to cover situations where the application is addressed to a PIO on the assumption that it has been directed to the concerned PIO. Where the information required obviously does not pertain to the Embassy, the application may be addressed to the concerned PIO directly.
Payment of RTI fee online - Electronic Indian Postal Order (eIPO)
The scheme of Electronic Indian Postal Order (eIPO) has been launched by the Department of Posts, Ministry of Communications and Information Technology, in association with Department of Personnel and Training (DoPT). This would enable the Indian citizens abroad to pay the RTI fee online.
An Indian Postal Order can be purchased electronically by paying a fee on-line through e-Post Office Portal or through India Post website. The web-links for payment are:
www.indiapost.gov.in
www.epostoffice.gov.in
The Credit Card or Debit Card of any bank powered by Visa/ Master can be used for this purpose.
Procedure
The RTI applicant is required to register on the website to create his/ her profile. Then he has to select the Ministry/ Department from whom he desires to seek information under the RTI Act. The eIPO is generated which can be used to seek information from that Ministry/ Department only. A printout of the eIPO is required to be attached with the RTI application sent in hard copy. In case RTI application is filed electronically, the eIPO is enclosed as an attachment. The profile is required to be created during the first time only.
The RTI application accompanied by an eIPO is similar in all respects to the RTI application accompanied by fees through any other approved mode. All the provisions regarding eligibility, time limit, exemptions etc; as provided in the RTI Act, 2005 continue to apply.
Currently, this facility is available only for Indian Citizens living anywhere other than in India. By this measure, those living abroad would be facilitated to seek information under the RTI Act, 2005. It is hoped that in future, this facility would be extended to all citizens within the country too. Any public authority which accepts a postal order should also accept an eIPO.
Extension of IPO Facility to Indians citizens residing in India
The Department of Posts has extended the “eIPO” (electronic Indian Postal Order) service to Indian citizens residing in India also w.e.f. 13.02.2014, for purchasing Indian Postal Order electronically by paying a fee online through e-Post Office Portal i.e www.epostoffice.gov.in. It can also be accessed through India Post website www.indiapost.gov.in
This facility has been provided for Indian citizens to facilitate them to seek information from the Central Public information Officers (CPIOs) under the RTI Act, 2005. Debit or Credit Cards of any Bank powered by Visa/ Master can be used to purchase e-IPO.
The user needs to get registered at the website. He has to select the Ministry/ Department from whom he desires to seek the information under the RTI Act and the eIPO so generated can be used to seek the information from that Ministry/Department only. A printout of the eIPO is required to be attached with the RTI application. If the RTI application is being filed electronically, eIPO is required to be attached as an attachment.
This facility is only for purchasing an Indian Postal Order electronically. All the requirements for filling an RTI application as well as other provisions regarding eligibility, time limit, exemptions etc. will continue to apply.
An eIPO so generated must be used only once with an RTI application.
Click here to know more about Electronic Indian Postal Order.
| 1. |
The particulars of its organization, functions and duties;
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The Embassy of India, Warsaw functions under the supervision of Ambassador. As such it discharges the following functions:
Bilateral and Multilateral Political Relations; Commercial and Economic Relations; Visa and Consular matters; and Culture, Education and Information. The Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business
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| 2. |
The powers and duties of its officers and employees
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General Administrative powers are derived from Indian Foreign Service Rules, as amended by the Ministry of External Affairs from time to time. Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India’s Representative Abroad. Other powers are derived from the Passport Act of India. The officers of the Embassy function under the guidance and supervision of the Ambassador.
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| 3. |
The procedure followed in the decision making process, including channels of supervision and accountability
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Decisions are taken under the supervision of the Ambassador, as directed by the Ministry of External Affairs from time to time.
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| 4. |
The norms set by it for the discharge of its functions
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Norms are specified by the Ministry of External Affairs
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| 5. |
The Rules, regulations, manuals and records, held by it or under its control or used by its employees for discharging its functions
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Indian Foreign Service (Pay, Leave, Compensatory Allowances and Other Conditions of Service) Rules and Annexures; Financial Powers of Government of India’s Representatives abroad Rules, Passport Act; Manual on Office Procedure; Other Central Government Rules and Manuals published by Central Government
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| 6. |
A statement of the categories of documents that are held by it or under its control
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The Embassy maintains files pertaining to Bilateral and Multilateral, Political and Commercial, Cultural, Education and Information Relations. In addition, it discharges consular and visa functions as laid downby Ministry of External Affairs in the Consular Manual and Visa Manual, respectively.
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| 7. |
The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof
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The Embassy does not consult the public in respect of policy formulation etc. However, public is invited to share their suggestions through emails and accessing the feedback option available on Embassy’s website.
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| 8. |
A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;
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Not applicable
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| 9. |
A directory of its officers and employees;
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Please see Annexure-I
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| 10. |
The monthly remuneration received by each of its officers and employees, including the system as provided in its regulations
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A statement of monthly remuneration is at Annexure-II
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| 11. |
The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made
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The Embassy functions within the budgetary allocation made by the Ministry of External Affairs. Please see Annexure-III.
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| 12. |
The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes
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Not applicable
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| 13. |
Particulars of recipients of concessions, permits or authorizations granted by it
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Not applicable
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| 14. |
Details in respect of the information, available to held by it, reduced in an electronic form
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All the requisite information regarding the functioning of the Embassy is available on its website: http://www.indianembassywarsaw.in/. The Embassy also disseminates relevant information to the Polish citizens regarding India, its people and culture in the form of CDs and DVDs, facebook, posts, pamphlets, brochures etc. which are freely made available to the public.
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| 15. |
The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;
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The Embassy has a library, however, it is not for public use.
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| 16. |
The names, designations and other particulars of the Public Information Officers
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Central Public Information Officer:
Mr. Krishnendu Banerjee First Secretary Tel: +48-22-5400005 Email: fspol.warsaw@mea.gov.in
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| 17. |
Such other information as may be prescribed and thereafter update these publications every year.
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The website: http://www.indianembassywarsaw.gov.in/ has relevant information which is updated on a regular basis.
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| 18. |
Details of current CPIOs and FAAs as well as earlier CPIOs and FAAs sicne 1.1.2015 |
2015
Shri Ajay Bisaria, FAA; Shri AS Takhi, CPIO
2016
Shri AS Takhi, FAA(w.e.f. 6.3.2016); Shri P Sahoo, CPIO
2017-2018
Shri AS Takhi, FAA; Shri Shabu K George, CPIO
2019
Shri VSDL Surendra, FAA (w.e.f. 3.6.2019); Shri Shabu K George, CPIO)
2020
Shri G.R. Meena, FAA; Shri Shabu K George, CPIO
2020-2022
Shri SK Ray, FAA (w.e.f. 7 Oct 2020); Shri Vijay Khanna, CPIO
2022-23
Shri SK Ray, FAA; Shri K Banerjee, CPIO (w.e.f. 16 Aug 2022)
2024
Smt Nagma M Mallick, FAA (w.e.f. 1 March 2024); Shri K Banerjee, CPIO
Shri Mohan Lal, FAA (w.e.f. 6 May 2024); Shri K Banerjee, CPIO
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| 19. |
Details of Third Party Audit Authority of voluntary disclosure under RT Act |
The Ministry of External Affairs has appointed the Sushma Swaraj Institute of Foreign Service (SSIFS), New Delhi for carrying our the third party audit in respect of the Embassy of India, Warsaw for the Financial Year 2024-2025. The Nodal Officer is Shri Pradeep Kumar L, US(SSIFS-Admn), SSIFS, email: us[dot]ssifs[at]mea[dot]gov[dot]in |
