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In case of submission of OCI applications of minors, both parents need to be present along with the child at the Embassy of India and with all necessary documents to support the application

 

General guidelines for OCI application process is as follows :-

  1. Application Form: To fill up on-line registration form please visit https://ociservices.gov.in/onlineOCI/ . Part A has to be filled up online for each applicant of the family and Part B is common to all applicants of the family up to a maximum of four.  Separate applications required for any other additional members.  After submission of Part A online, a copy of Part A with an online registration number will be printed along with Part B of application form.  In case the space provided is not sufficient, additional sheets may be used for providing requisite details. No column is to be left unanswered.  Full signature in the box should be provided in case of adults and thumb impression (left hand thumb for male and right hand thumb for female) or signature in case of minor (Under 18 years).

  2. Applicant is also required to upload the necessary documents in the online application form.  The checklist can be seen below on this page for different categories.

  3. Once all the requisite documents are ready, applicant can visit the embassy after booking online appointment at our website https://www.indianembassywarsaw.gov.in/apt/appointment.php .  Please note that no email or sms is received for appointment confirmation.  You can take printout/screenshot of appointment confirmation at https://www.indianembassywarsaw.gov.in/apt/appointment_search.php .

  4. If you wish to reschedule/cancel your appointment, first you need to cancel the appointment at https://www.indianembassywarsaw.gov.in/apt/appointment_search.php , and then, book a new appointment again at https://www.indianembassywarsaw.gov.in/apt/appointment.php .  

  5. Thereafter, applicant is required to visit the embassy as per their scheduled appointment and submit the OCI application along with requisite documents (with originals as well) and for fee payment.  Fee Payment - Fees is accepted by card only.

  6.  Passport must have minimum 6 months validity at the time of application submission.

  7. After application submission, applicant can track the status of OCI application on https://ociservices.gov.in/onlineOCI/. The processing time of an application is around 8-10 weeks.  Sometimes it may take longer (in spouse cases) depending on the approval of the competent authority in India. Applicants can download the eOCI when their application is granted.  Please note that printing of physical OCI booklet has been discontinued by Government of India.

  8. If you do not get email for OCI collection even after 3 month, you can send an email to visa.warsaw@mea.gov.in for enquiry. 

  9. All applicants must submit the application in person and ensure to come with the original documents.  In case, the document(s) are incomplete, applicant will have to come to embassy again with complete documents.  After submission of application and fee payment, biometrics of the applicants will be captured at the Embassy.

  10. The applicant and the spouse have to be present for a short interview and verification of documents at the time of submission of application form.


Documents required to be submitted at the time of OCI application:

1.  If Polish or other nationality has been acquired through naturalization, the following documents have to be submitted in person at the Embassy:-
  • Printout of Online application form filled at MHA website https://ociservices.gov.in/ . 
  • Two photographs with a white background (Click here for photo specification) (one attached to the application form and additional one).
  • Naturalization Certificate for acquiring Polish Nationality both original and self-attested photocopy.  If the certificate is not in English, then Sworn English translation is also required.  If the nationality of any other country is obtained, Apostilled Naturalization Certificate with Sworn English translation for acquiring Nationality of that country is required.
  • Self-attested copy of Polish passport and original.  Passport must have minimum 6 months validity. If the applicant is national of any other country than Poland, then, original passport of that country along with passport copy, valid Polish TRC with its photocopy is also required.  
  • Cancelled Indian Passport in original and copy.
  • Surrender Certificate issued by Embassy/High Commission of India in original and copy.
  • Polish Address proof (e.g. zaswiadczenie o zameldowaniu stalym lub tymczasowym). In case of minor, address proof document in the name of either parent is acceptable.
  • If the applicant is minor (below 18 years), apostilled birth certificate and its self attested photocopy is required.  Copy of passport of both parents are also required.  Both parents and the applicant must be present in the embassy at the time of application submission.
  • Undertaking (Download).
  • Applicant is required to upload all the above documents in online application form as well. 
Please note: All the original documents are required for verification.  Photocopies of all documents are required to be self-attested by applicant and (both parents, in case of minor).  If the information/spelling in the application form are found incorrect, applicant will be required to fill-up a new online application form and visit the embassy again.

2.  If Polish or other nationality has been acquired by birth (For children of Indian passport/OCI holder) the following documents have to be submitted in person at the Embassy

  • Printout of Online application form filled at MHA website https://ociservices.gov.in/ . 
  • Two photographs with a white background (Click here for photo specification) (one attached to the application form and additional one).
  • Self-attested copy of Polish passport and original. Passport must have minimum 6 months validity. If you possess passport of any other country, then along with passport copy, you need to provide valid Polish TRC with photocopy.
  • Original apostilled Birth Certificate in original and self-attested photocopy.  If the birth certificate is not multi-lingual, Sworn English translation of birth certificate is required alongwith its photocopy. 
  • In case of minor (age below 18 years) applicant, original apostilled marriage certificate of parents with English translation and its copy.  If the parents are not married, joint affidavit from both parents is required for the consent to apply OCI.
  • Polish Address proof (e.g. zaswiadczenie o zameldowaniu stalym lub tymczasowym).  In case of minor, address proof document in the name of either parent is acceptable.
  • For minor applicants (age below 18 years), Passport copy of both parents alongwith original.
  • Copy of passport of Indian parent and/or copy of OCI of parent(s) with original, whichever applicable.
  • Applicant is required to upload all the above documents in online application form as well.
Please note: All the original documents are required for verification.   Photocopies of all documents are required to be self-attested by applicant and (both parents, in case of minor). If the information/spelling in the application form are found incorrect, applicant will be required to fill-up a new online application form and visit the embassy again.

3.  OCI card application for spouse, the following documents have to be submitted in person at the Embassy:
  • Printout of Online application form filled at MHA website https://ociservices.gov.in/ . 
  • Two photographs with a white background (Click here for photo specification) (one attached to the application form and additional one).
  • Self-attested copy of Polish passport and original passport.  Passport must have minimum 6 months validity.  If the applicant is a passport holder of any other country, then along with passport copy, you need to submit valid Polish TRC with photocopy.
  • Original apostilled Marriage Certificate and its self-attested photocopy.  If the marriage certificate is not multi-lingual, Sworn English translation of apostilled marriage certificate is required alongwith photocopy.
  • Original apostilled birth certificates of the applicant and applicant's parents or grandparents or great grandparents are also required.  All birth certificates must be apostilled and sworn translated.  These birth certificates are mandatory for OCI application.
  • Polish Address proof (e.g. zaswiadczenie o zameldowaniu stalym lub tymczasowym).  Document in the name of spouse is also acceptable. 
  • Original Indian passport of spouse and copy.  If spouse is OCI card holder, copy of OCI card with original is also required.
  • Spouse Consent Form (Download).  Spouse is also required to be present in the embassy while application submission.
  • Applicant is required to upload all the above documents in online application form as well.
Please note: As per Immigration and Foreigners Act, 2025 Para 21.1.7, the validity of OCI cards issued under Foreign Spouse based cases has been revised to 5 years.
All the original documents are required for verification.  Photocopies of all documents are required to be self-attested by applicant. If the information/spelling in the application form are found incorrect, applicant will be required to fill-up a new online application form and visit the embassy again.

4.     OCI card reissue in Lost/Damage Case: If your OCI Card is damaged of lost, following documents are required:-
  • Printout of Online application form filled at MHA website https://ociservices.gov.in/ . 
  • Two photographs with a white background (Click here for photo specification) (one attached to the application and additional one).
  • Self-attested copy of Polish passport and original passport.  Passport must have minimum 6 months validity.  If the applicant is a passport holder of any other country, then along with passport copy, you need to submit valid Polish TRC with photocopy.
  • Copy of lost/damaged OCI Card.
  • Copy of police report, if OCI is lost.
  • Copy of written explanation mentioning the circumstances under which the OCI card is lost/damaged.
  • If applicant is spouse of Indian national, fill the Spouse Consent Form (Download).  Spouse is also required to be present in the embassy while application submission.
  • For foreign national spouse, original apostilled Marriage Certificate and its self-attested photocopy.  If the marriage certificate is not multi-lingual, Sworn English translation of marriage certificate is required alongwith photocopy.
  • For foreign national spouse, Original apostilled birth certificates of the applicant and applicant's parents or grandparents or great grandparents are also required.  All birth certificates must be apostilled.  These birth certificates are mandatory.
  • Polish Address proof (e.g. zaswiadczenie o zameldowaniu stalym lub tymczasowym).  Document in the name of spouse is also acceptable. 
  • Copy of Indian passport of spouse with original.  If spouse is OCI card holder, copy of OCI card with original is also required.
  • Applicant is required to upload all the above documents in online application form as well.

5.     OCI Miscellaneous Service (reissue of OCI Card once a new passport is issued after completing 20 years of age): An OCI card holder shall have to get the OCI card re-issued once a new passport is issued after completing 20 years of age so as to capturing his/her facial features on attaining adulthood.  The following documents are required to be submitted in this case:-
  • Printout of Online application form filled at MHA website https://ociservices.gov.in/ . 
  • Two photographs with a white background (Click here for photo specification) (one attached to the application and additional one).
  • Self-attested copy of Polish passport and original. Passport must have minimum 6 months validity. If you possess passport of any other country, then along with passport copy, you need to provide valid Polish TRC with photocopy.
  • Polish Address proof (e.g. zaswiadczenie o zameldowaniu stalym lub tymczasowym).  In case of minor, address proof document in the name of either parent is acceptable.
  • Applicant is required to upload all the above documents in online application form as well.

General Information for other Miscellaneous cases of particular updates in OCI Card :

1. Whenever a new passport is issued up to 20 years of age and once after completing 50 years of age, the OCI cardholder must upload a copy of the new passport containing the photo of the passport holder and also the latest photo on the online system under OCI Miscellaneous Services https://ociservices.gov.in . These documents may be uploaded by the OCI cardholder within 3 months of receipt of the new passport. This service will be provided on gratis basis.

2.   In the case of those who have been registered as OCI cardholder as spouse of foreign origin of a citizen of India or an OCI cardholder under section 7A(1)(d) of The Citizenship Act, 1955, the OCI cardholder shall upload a copy of the new passport containing the photo of the passport holder and also a latest photo on the online system under OCI Miscellaneous Services (https://ociservices.gov.in) each time a new passport is issued. In such cases, the OCI cardholder and his/ her Indian spouse or OCI Cardholder spouse will have to give a declaration that their marriage is still subsisting. Copy of the Indian passport of the Indian spouse/Passport and OCI card of the OCI cardholder spouse shall also be uploaded in such cases. These documents may be uploaded by the OCI cardholder foreigner spouse within 3 months of receipt of his/ her new passport. This service will be provided on gratis basis.

3. If the applicant does not update his/her new passport within 90 days of its issuance on the website https://ociservices.gov.in/onlineOCI/ , a penalty fee of 107 PLN will be charged from them.

4. After completing the process of Miscellaneous application for updating the particulars, there will be no restriction on the OCI cardholder to travel to/ from India during the period from the date of issue of new passport till the date of final acknowledgement of his/ her documents in the online system.  Applicant have to track their application status online at https://ociservices.gov.in/onlineOCI/ .  If no response is received in 8 weeks, applicant can send an email at visa.warsaw@mea.gov.in for enquiry.
  


    Fees for OCI services

OCI Fee

Fresh OCI issuance (both adults and minors)

1036 PLN

OCI Miscellaneous Service (Change of particulars or updating passport details after 90 days of passport issuance)

95 PLN

OCI Card Loss/Damage

377 PLN


There will be additional payment of PLN 12 as ICWF charges for all OCI services, as per guidelines of the Government of India.