Embassy of India

Poland

1.  For Transportation of body to India, the following documents are required to be submitted to the embassy :-

- Original Death Certificate issued by the Hospital with English Sworn Translation and copy of both.

- Death certificate issued by the Polish authority (with an apostille by the Polish Foreign office)

- Embalming certificate and its Sworn Translation in English .

- The original passport of the deceased, and it's photocopy

- Authorization to transport the ashes to India (with Sworn Translation in English) issued by the District Sanitary and Epidemiological Station of the City of Warsaw (at ul. Kochanowskiego 21) . In order to get this document, you are requested to share the information that to which city and state the body will be transported. Thereafter, Embassy will issue a document which is required to be submitted to the District Sanitary and Epidemiological Station.

All the above documents are required to be sworn translated to English (except Passport).

2.  In cases, where the family chooses to cremate the body in Poland and transport ashes to India, the following documents are required to be submitted to the embassy :-

- Original Death Certificate issued by the Hospital with English Sworn Translation and copy of both.

- Death certificate issued by the Polish authority (with an apostille by the Polish Foreign office)

- Cremation certificate and its Sworn Translation in English .

- The original passport of the deceased, and its copy

-  Copy of the passport of a person responsible to carry the ashes

- Authorization to transport the ashes to India (with Sworn Translation in English) issued by the District Sanitary and Epidemiological Station of the City of Warsaw (at ul. Kochanowskiego 21) . In order to get this document, you are requested to share the information that to which city and state the body will be transported. Thereafter, Embassy will issue a document which is required to be submitted to the District Sanitary and Epidemiological Station.

Please note: All the above documents are required to be sworn translated to English (except Passport).

Procedure to obtain the Death Certificate documents

Step 1: On receipt of the above documents, online application form is required to be filled on the website eSewa: https://indianconsularservices.mea.gov.in/consularServices/ . First, the informant/applicant (authrized person/family member of the deceased) has to register on the portal. Then login and apply for the "Certificate of Registration of Death" and upload the required documents on the portal and submit the application online. Applicants are advised to ensure that all the information is correct. It is also advised to keep the scans of the documents ready as per the checklist. Each file size should be less than 200kb.

Step 2: Embassy will scrutinize/check the application and documents online. Then, applicant will receive a notification in this regard. In case of objection while checking, the same will be intimated to the applicant through the online portal. In this case, the applicants are required to re-submit the application after uploading the relevant documents. The Embassy will again check the application and intimate the status though the same online portal.

Step 3: After online verification of documents by the embassy, the applicant is required to visit the Embassy.  The applicant must ensure to bring printed online application form along with one set of copies of all the documents which are uploaded online, as well as the original documents for verification.