2. Passport Reissue Case for minors (upto 18 year)
If there is any change is requested in the passport entries (e.g. address, name split, spouse name addition etc) check the requisite documents in point 5 below.
Note: Both parents along with the minor must be present at the embassy at the time of application submission. In case of single parent, Annexure C is required to be filled alongwith supporting documents.
3. Passport reissue for minors (15-18 years) :
- Online Passport Application form completely filled in on internet at https://mportal.passportindia.gov.in/mission/
- Indian passport in original along with self-attested first and last pages of passport
- Original valid Polish Residence Permit/TRC Card/Visa and its self-attested photocopy. If Visa TRC is expired, please bring the documents mentioned above in point no. viii of General Instructions.
- Annexure D
- Declaration of parents
- Original passport of parents and photocopy of first and last pages.
- Parents’ Polish Resident Permit/TRC in original and photocopy. If Visa/TRC are expired, current status of TRC application, stamp on passport etc is also required.
- 10th Class/matriculation certificate or equivalent for eligibility of Non-ECR category (if applicable)
- If the passport has been lost or damaged, Annexure F is required.
- If passport is lost, Copy of FIR with original is required.
- One ICAO Compliant Photographs for Passport Applications as per ICAO guidelines at the following link
https://mportal.passportindia.gov.in/pdf/Guidelines_for_ICAO_Compliant_Photographs_for_Passport_
Applications.pdf
If there is any change is requested in the passport entries (e.g. address, name split, spouse name addition etc) check the requisite documents in point 5 below.
Note: Both parents along with the minor must be present at the embassy at the time of application submission. In case of single parent, Annexure C is required to be filled alongwith supporting documents.
4. Passport reissue normal case(for applicants above 18 years):
- Indian passport in original along with self-attested first and last pages of passport
- Original valid Polish Residence Permit/TRC Card/Visa and its self-attested photocopy. If Visa TRC is expired, please bring the documents mentioned above in point no. viii of General Instructions.
- If the passport has been lost or damaged,
Annexure F is required.
- If passport is lost, Copy of police complaint, if available.
- One ICAO Compliant Photographs for Passport Applications as per ICAO guidelines at the following link
https://mportal.passportindia.gov.in/pdf/Guidelines_for_ICAO_Compliant_Photographs_for_Passport_
Applications.pdf
- Fees
Note : If there is any change is requested in the passport entries (e.g. address, name split, spouse name addition etc.) check the requisite documents in point 5 below.
5. Change in passport particular(s) : Applicant can change the passport particular by submitting the supporting documents. Applicant is also required to upload the supporting document while filling the online application form.
(a) Change in name/surname or addition of surname:
- Original newspaper advertisement announcing change of name, published in two leading daily newspapers. One newspaper should be of area of applicant’s permanent address in India and the other of the area of his present address in Poland. Waiting time of 30 days is mandatory after the last publication.
At least two public/school documents issued (by Indian Government or state government e.g. Aadhar Card, Voter ID Card, Driving License, education documents, Bank photo passbook etc.) in the desired changed name[new name] to ascertain that the applicant has actually changed his/her name.
(b) Change of name/surname of addition of surname by female applicant after marriage :
- Original apostilled marriage certificate and photocopy. If the marriage certificate is in Polish, Sworn English translation is also required.
- Original Passport of spouse with self-attested photocopies of the first and last pages of the passport.
- Affidavit regarding change of name
(c) Splitting of name into given name and surname
Splitting of given name into first name and surname may be allowed subject to production of at least two public documents in the said name issued (by Indian Government or state government e.g. Aadhar Card, Voter ID Card, Driving License, education documents, Bank photo passbook etc.)
(d) Minor correction in name/surname
The following cases of minor correction in name and splitting of name will not be treated as 'name change cases' and will be considered as under:-
(i) Spelling correction/change of spelling which phonetically does not result in change in name (e.g., D’souza to De Souza);
(ii) Variation of a name as mentioned in Birth Certificate (e.g., Sanjiv to Sanjeev)
(iii) Shifting of words/changing arrangements of various parts of existing name without inserting/ deleting any words /letters in the existing name (e.g., Parmeshwaran Shiva Kumaran to Shiva Parmeshwaran Kumaran).
At least two public/school documents issued (by Indian Government or state government e.g. Aadhar Card, Voter ID Card, Driving License, education documents, Bank photo passbook etc.) in the desired changed name[new name] to ascertain that the applicant has actually changed his/her name.
(e) Change in ECR category
For removing the Emigration check required stamp on the last page of existing passport, applicant needs to submit 10th class certificate or if the applicant has been living outside India for more than 3 years, table mentioning dates and duration for the same is required. Copy of immigration stamps are also required.
(f) Change/correction in parent(s) name
For small change/spelling correction in parents name, the following documents are required :-
- Two Indian IDs/documents of the parent(s) e.g. passport, Aadhar Card, Voter ID Card etc are required.
- Also, two IDs of the applicant reflecting parent(s) correct name are also required e.g. Birth Certificate, Aadhar Card, Voter ID Card, education document, family ID, photo passbook issued by Indian bank etc.
(g) Addition/Delete in spouse name
- For addition of spouse name, original apostilled marriage certificate and its self-attested photocopy is required. If marriage certificate is in Polish, Sworn English translation is also required. Self-attested photocopies of spouse ID e.g. passport (first and last page) or Aadhar Card, Voter ID Card etc. is also required.
- For deletion of spouse name, certified copy of court order for divorce is required. If the document is in Polish, sworn English translation is required.
(h) Change in address
- Voter ID card, Aadhar Card, Driving License, Electricity or gas or telephone or water bill, Photo passbook of running bank account (Indian Bank) as proof of address may be accepted. The address proof can be either in applicant's name or their spouse name. In case of minors (below 18 years), parent's passport/ID is also acceptable. For dependent parents, copy of son/daughters passport is acceptable.
- For changing to Polish address, Permanent Polish address proof i.e. zaswiadczenie o zameldowaniu stalym is required.
(i) Change of appearance:
If the appearance of an applicant has changed significantly since the issue of his/her last passport, an Indian national can apply for a passport reissue with a recent photograph. A notarised affidavit explaining the circumstances under which the service is required.
6. Emergency Certificate:
If the passport of an Indian citizen has expired or lost/damaged and he/she wants to go to India in emergency, the applicant can apply for an Emergency Certificate (EC). EC is issued to facilitate the travel to India only. The following documents are required for issuance of Emergency Certificate :-
- Copy of Visa/TRC, if available.
- Copy of confirmed flight tickets.
7. Police Clearance Certificate
